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Using Voice Notes and Recordings

Kaiya can understand audio and video recordings, which makes it a powerful way to capture meetings, interviews and quick briefings without having to write them up. Recordings become a first-class input alongside documents, CVs, LinkedIn and Invenias.

What Kaiya can handle​

  • Most common audio and video formats
  • Recordings up to around four hours long
  • Any common language (Kaiya will transcribe in the original language and can translate on request)
note

For video recordings, Kaiya only processes the audio track. It cannot see the visual content of the video.

tip

If you are working in a language with strong regional accents, let Kaiya know the language and country so it can tune the transcription.

Voice notes​

In Teams you can send Kaiya a voice note straight from the message box. This is an ideal way to brief Kaiya straight after a call or meeting, especially when you are on the move.

Typical uses:

  • Briefing Kaiya after a client call while the context is fresh
  • Capturing candidate feedback on the way out of an interview
  • Dictating a long prompt or instruction hands-free
  • Asking Kaiya to remember a preference or update a note
tip

Voice notes work even better if you tell Kaiya what to do with them, for example:

"Kaiya, I've just finished a call with Acme Corp. Please remember that they want us to prioritise candidates with turnaround experience, and start drafting the updated brief."

Meeting and interview recordings​

Upload a recording of a meeting or interview and ask Kaiya to help with it.

Example prompt: A meeting summary and action list​

Attached is the recording of this morning's client call. Give me a concise meeting summary and a list of action items with owners.

Example prompt: Interview notes in your preferred format​

Here's a recording of my interview with Snoop Dogg. Give me structured interview notes with headings for background, strengths, concerns, cultural fit and recommended next steps.

Example prompt: Ad hoc questions about a recording​

In the attached recording, what did the client say about timelines and budget?

Example prompt: Verbatim transcript​

Transcribe the attached recording in full, with speaker labels if you can infer them.
tip

If you have a preferred meeting-notes structure, ask Kaiya to remember it as a preference so it is used every time. See Personalising Kaiya.

Transcripts in the chat​

When Kaiya transcribes or summarises a recording, a full transcript document may be produced alongside Kaiya's reply. You can open or download the transcript from the chat - Kaiya will usually reference it for you.

Using recordings with other sources​

Recordings are especially useful when combined with other sources in a single request:

Example prompt: Full candidate profile from multiple sources​

Give me a candidate profile for Snoop Dogg.

Use the attached interview recording and handwritten notes for colour. Also find Snoop's profile on LinkedIn and in Invenias.

When you have all the information, give me the profile as a Word document.

Kaiya will combine the transcript, your notes and the profile look-ups into a single Word document.

A note on effort​

For critical recordings - for example long client meetings or high-stakes interviews - consider using Thinking or Deep Thinking effort when you ask Kaiya to summarise or extract actions. See Choosing Kaiya's Effort Level.